- IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS HOW TO
- IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS ZIP
- IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS MAC
The document that contains your textual data is named document.xml. If you open the folder, you will see several folders and an XML file inside. You should now have a folder named Test on your desktop.
IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS HOW TO
Here is how to open test.zip using Windows XP:
IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS ZIP
Unzip the file using the unzip utility that comes with Windows or your favorite Zip program. Now change the name of the file to test.zip. Open Word 2007 and create a document with text and some graphics, then save it as test.docx to your desktop. Let’s unzip a Word document so you can see XML in action.
IF YOU UPDATE MICROSOFT WORD DO YOU LOSE DOCUMENTS MAC
It is easily shared between different operating systems, such as Windows, Unix, or Mac OSX.Ī Word 2007 file is actually a zip folder containing XML files and files that contain other information such as graphics and styles.Īnyone using a text or XML editor can unzip a Word 2007 document, then open the XML file that contains the textual data. Now imagine millions of large documents across an entire organization…data storage requirements can significantly be reduced by converting older Word documents to the docx format. That is a savings of 11 kb.Įleven kilobytes may not seem like much, but this is a very small file with only two sentences of text and one photo. File size comparison: the Microsoft Office Word 2007 document is smaller than the identical Word 97–2003 versionĪs you can see, the size of the. Then, I saved it as a Word 97–2003 (binary) document and also as a Word 2007 (XML) document. Let’s perform an experiment to compare file sizes between identical binary- and XML-based documents.įor this experiment, I created a Word document containing text and a photo: In other words, a Word 2007 document is less susceptible to irreparable damage. What’s so great about XML?Ĭompared to binary files, XML is compact, portable, and stable. Binary data is, by nature, prone to corruption, and “bloated.”īy changing the background code, Microsoft was able to create new tools and features in Word 2007 that would not have been possible otherwise.
This is always the most reliable way to make sure your work is preserved.Ĭlick here to watch this video on YouTube.Previous versions of Word were based on binary data. You can also save any time by clicking on the disk icon at the top of your window. In Word, go to the File menu > Options > Save. From there, you’ll adjust the settings the same way we did in the Mac version.įinally, remember that you can save your document at any time by either pressing Command+S on a Mac or Ctrl+S on Windows.If you notice your system slowing down after this change, increase it incrementally until you find a happy compromise between protection and performance.
Now, the only warning about putting your save interval that low is that it may make your system slow down. The default number of minutes set in this box will be 10, so if you want to greatly increase your coverage in the case of a system failure, you can lower this to one minute.
To minimize the possibility of losing your work during a crash, here’s how to set your Microsoft Office documents to autosave every minute.